Operations Coordinator - Fall 2018 / Winter 2019
Casey Droege Cultural Productions (CDCP) is an artist-run/woman-owned business dedicated to building the Pittsburgh arts community by offering accessible, quality art experiences that connect the local and the global, encourage the growth of a local arts economy, and build a diverse arts audience. We support creative entrepreneurs and businesses through commercial ventures, public programming, and consulting services.
Position Description:
The CDCP Operations Coordinator will oversee operations and assist with coordination of all the organizations’ various projects. The position is 10-20 hours, preferably three days per week, and may require some weekends or evenings. This position will provide support in our day to day operations, lead contracted workers, and help with resource management. The ideal candidate should have a strong attention to detail, understand systems and processes, able to develop innovative approaches and experience in a leadership or management role. Some contemporary art knowledge is also preferred.
Responsibilities include, but are not limited to the following:
General Operations:
Manage budget in coordination with the organization’s leadership and staff.
Lead the implementation of programmatic strategies.
Oversee internal financial controls and reporting.
Complete program evaluation and prepare grant reporting to submit to funding agencies.
Ensure timely processing of payments, billings, collection of program revenue, and accurate budget tracking.
Work with the ED and Bookkeeper, ensure that restricted funds from grants/foundations are properly tracked and used solely for intended purposes.
Staff Management and Training:
Develop a CDCP Operational Manual for all employees, independent contractors, and volunteers.
Create and oversee the implementation of a comprehensive staff training program to educate employees regarding all HR policies and procedures.
Oversee the implementation of an ongoing program to train staff in communication tools such as file sharing, asana, etc.
Train key staff in operating procedures and on-board new employees in office procedure and protocol.
Supervise the organization’s part-time contracted workers, volunteers and interns
Manage payroll administration.
Facilities:
Work with Leadership on the day to day management of all facilities (offices and store) to ensure a clean, safe and welcoming environment for employees and visitors.
Work with Leadership to determine the organization’s needs for expanded and future office and studio space.
Hours of work:
10-20 hours per week with regular office hours, a majority on site, depending on organizational needs. The ED/AD will approve a schedule. Occasional evenings and weekends, as needed.
Knowledge and Skills Required:
Exhibits knowledge of CDCP’s identity, programs, mission, and goals.
Demonstrates strong writing and editing skills.
Communicates clearly and effectively.
Possesses strong organizational skills.
Is DETAIL oriented.
Exhibits excellent interpersonal skills.
Exhibits proficiency in Quickbooks, Microsoft Office Suite, Google Drive, Squarespace
Preferred experience in Adobe Suite and Mailchimp
Demonstrates strong leadership skills.
Is capable of thinking creatively and analytically.
Manages time efficiently.
Demonstrates knowledge of company’s direct competitors.
Works well with a variety of different individuals.
Possesses solid problem-solving skills.
Flexible to last-minute changes
Ability to handle multiple tasks, work across multiple projects, and meet deadlines.
Experience with project management, creating and managing budgets, income generation and event production
To Apply: Please send cover letter and resume with references to johanna@caseydroege.com by Nov 30th EOD.